Fiscal Services
Fiscal Services aims to provide excellent customer service while maintaining the fiscal integrity of the District through adherence to and compliance with sound business practices, district policies and regulatory agencies requirements.
District Services and Scope of Responsibility
Our team is here to provide comprehensive financial management and support services
to the college community while maintaining the highest standards of fiscal responsibility.
- Expenditure transfer requests
- Banking activity and reconciliation
- Deposits of incoming cash, wires, checks
- Accounts receivable and billing
- General ledger reconciliations and maintenance
- Fund and department account reconciliations
- Month-end and Year-end reviews and reconciliations
- Processing and payment of vendor invoices
- Processing and payment of employee reimbursements
- Processing and payment of travel reimbursements
- Reconciliation of vendor statements and past due balances
- Coordination and reconciliation with LACOE payment processing
- Annual 1099 tax form processing and distribution
- Preparation of tentative and final budgets
- District annual budget development & reporting
- Budget transfer requests
- Position control tracking and reporting
- Reconciliation and review of balance sheet activity
- Financial reporting requirements and reporting of California Community College Chancellors Office
- Annual audit process and reporting
- Bond and capital projects reconciliations and reporting
- Capital Asset & Right of Use Asset Reporting
- Financial analysis and projections
- Financial reporting requirements for all other external parties
- Reviewing and process employee compensation requests
- Tracking and reporting on leave balances (vacation, sick, comp-time)
- Salary verification requests
- Process voluntary salary deduction requests to AP for payment
- Reconciling payroll monthly-end and year-end data
- W-2 filing and reporting
- Receive and deposit student payments
- Update student accounts with payments received
- Reconcile student payment activity
- Process student refunds
- Distribution of financial aid against student accounts
- Student payment reporting
- Distribute and activate student U-Pass (bus passes)
- Process and distribute 1098-T tax forms
- Sponsorship billing and reconciliation
Services for Students
Fiscal Services provides a variety of services to students that include:
- Collection of enrollment fees
- Refunds
- Distribution of financial aid disbursements
- Student workers' payroll processing
Tax Forms
- 1098T Frequently Asked Questions
- Employee’s Withholding Allowance Certificate (CA)
- Employee’s Withholding Certificate (Form W-4)
- Tax Witholding Estimator
Employee Payroll Documents
- 2025-2026 Payroll Reporting For Full-time Certificated Administrators
- 2025-2026 Payroll Reporting For Classified Employees
- 2025-2026 Payroll Reporting For Full and Part-time Faculty and Counselors
- 2025-2026 Payroll Reporting For Hourly Employees (student Workers, Work Study, Substitutes And All Temporary Classified Hourly Employees)
- Important Guidelines Regarding The Input Of Hourly Employees' Time Into Timekeeper
Questions? Contact Us
Fiscal Services
Administration Building
Bookstore Building, 2nd Floor
310-660-3593 x3109